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Administrative Assistant to the Dean of the School of Business, Education and Social Sciences

Position Details

Classification Details

FLSA Status Non-Exempt

Position Information

Position Title Administrative Assistant to the Dean of the School of Business, Education and Social Sciences
Position Type Staff
Employee Group Staff
Time Status Full-Time
Time Category Full Time (1560-2080 hours)
Annual Hours 1840
# of Months 12
Hours Per Week 40 hours per week from August 15 – May 14 and 20 hours per week from May 15 – August 14 annually
Work Dates

July 1 – June 30

Campus Grantham

Position Description

Position Summary

This position provides support to the Dean of the School of Business, Education and Social Sciences. Responsibilities include calendar and schedule management, meeting preparation, file management, communication with faculty, staff and students and administrative support projects. The position also oversees student worker(s).

Education Required

Associates Degree and/or specialized training

Education Preferred
Experience Required

2-3 years of administrative support experience

Experience Preferred
Skills, Characteristics Required for Position

• Professional-level communication skills, including strong writing, editing, speaking and comprehension skills
• Ability to communicate successfully across departments and with various constituencies, including external contacts
• Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities
• Expert computer proficiency including the ability to work independently in Outlook, Banner, Excel, PowerPoint, and Word.
• Ability to work in various databases as well as understand basic web design and web page maintenance
• Ability to work independently on complex projects managing significant portions with little to no oversight
• Ability to develop and implement systematic electronic filing systems
• Ability to maintain a high level of confidentiality and a professional demeanor and workspace at all times
• Basic understanding of compliance and regulations related to higher education.

Special Working Conditions

N/A

Driving Requirements

N/A

Essential Employee N/A
Primary Duties

1. Thoroughly understand and implement best practices for calendar management and scheduling including expert use of Outlook – prioritize appointments as necessary, anticipate materials needed for appointments, organize daily itinerary for dean.
2. Make meeting arrangements, travel arrangements, and schedule adjustments as needed; Anticipate the impact of schedule on materials needed each day by the dean.
3. Use Microsoft Excel, Word and PowerPoint as well as Banner to plan, develop and complete projects as assigned in a timely manner. This includes the development/editing of spreadsheets and presentation documents.
4. Prepare memos and written communications as directed by the dean.
5. Keep dean’s materials organized and easily accessible electronically and when appropriate in paper form.
6. Edit and refine school web pages as assigned.
7. Maintain files, including electronic files as well as archives for the School of Business, Education and Social Sciences and appropriate centers and institutes in a methodical and systematic way.
8. Coordinate and reconcile office billings and assist dean with budget preparation.
9. Oversee student employees and assign tasks in an efficient and effective manner.
10. Maintain a professional workspace and a professional demeanor in all interactions with faculty, staff, students and community members.
11. Monitor effectiveness of administrative support across the school, centers, and institutes. Coordinate professional development for support staff as needed.
12. Maintain consistent and reliable attendance.

Secondary Duties

1. Other duties as assigned

Supervises: # of Administrative 0
Supervises: # of Staff 0
Supervises: # of Student 1-2
Posting Date 09/04/2017
Open Until Filled Yes
Application Deadline

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Cover Letter/Letter of Interest
  2. Resume
  3. Personal Statement - Faith
Optional Documents