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Executive Assistant to the Vice President for Operations

Position Details

Classification Details

FLSA Status Non-Exempt

Position Information

Position Title Executive Assistant to the Vice President for Operations
Position Type Staff
Employee Group Staff
Time Status Full-Time
Time Category Full Time (1560-2080 hours)
Annual Hours 2080
# of Months 12
Hours Per Week 40
Work Dates

July 1 – June 30

Campus Main Campus (Grantham)

Position Description

Position Summary

Provide administrative support to the Vice President. Responsible for coordination of insurance claims. Serve as a notary public for the institution and students.

Education Required

Associates Degree (Business)

Education Preferred
Experience Required

5 years as an Administrative Assistant

Experience Preferred
Skills, Characteristics Required for Position

• Excellent interpersonal and communications skills; ability to communicate successfully across depts. and with various constituencies, including external contacts
•Strong writing and editing skills
• Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities
• Ability to work independently
• Rigorous attention to detail
• Demonstrated computer proficiency including the ability to work independently in Banner, Excel and various databases
• Ability to maintain strict confidentiality

Special Working Conditions


Driving Requirements


Essential Employee N/A
Primary Duties

1. Administer day-to-day insurance issues, coordinate claims process, and maintain files.
2. Maintain staff and administrative salary records.
3. Reconcile accounting of the Reserve Fund.
4. Maintain construction / project documentation and contracts.
5. Attend and document Board of Trustee meetings; and prepare mailings.
6. Create and prepare correspondence for Vice President.
7. Support Vice President.
8. Serve as Notary public for institution, students, and employees.
9. Maintain consistent and reliable attendance.

Secondary Duties

1. Maintain real estate files.
2. Maintain data on contingent land owners.
3. Assist directors.
4. Other duties as assigned.

Supervises: # of Administrative 0
Supervises: # of Staff 0
Supervises: # of Student 0
Posting Date 01/15/2018
Open Until Filled Yes
Application Deadline

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Cover Letter/Letter of Interest
  2. Resume
  3. Personal Statement - Faith
Optional Documents