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Associate Registrar for Undergraduate Programs

Position Details

Classification Details

FLSA Status Exempt

Position Information

Position Title Associate Registrar for Undergraduate Programs
Position Type Staff
Employee Group Administrative
Time Status Full-Time
Time Category Full Time (1560-2080 hours)
Annual Hours 2080
# of Months 12
Hours Per Week 40
Work Dates

July 1 – June 30

Campus Main Campus (Grantham)

Position Description

Position Summary

Under general direction of Registrar, performs professional and administrative work organizing the daily operations concerned with undergraduate registration and general procedures in the Office of the Registrar. Assists the Registrar in the administration of undergraduate student records, schedule production, registration, enrollment reporting, curriculum and other related matters. Work is performed under limited supervision with evaluation based on overall effectiveness and accomplishment of assigned goals.

Education Required

Master’s degree

Education Preferred
Experience Required

2-5 years’ experience in higher education management with increasing responsibility, preferably with curriculum management and/or Registrar’s Office; training in FERPA; experience with enterprise software systems including data reporting.

Experience Preferred
Skills, Characteristics Required for Position

• Ability to lead personnel effectively fostering a cooperative work environment
• Superior interpersonal and communication skills (written and oral) and the ability to work cooperatively and effectively with a wide range of constituencies in a diverse community
• Exemplary focus on quality control and attention to detail
• Ability to analyze and solve problems applying creative and innovative approach to business practices
• Proven commitment to excellent student (customer) service
• Adept in computer literacy with knowledge of and experience with computerized student information systems
• Knowledge of the rules, regulations, and laws regarding student records
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
• Skill in organizing resources and establishing priorities
• Ability to interpret, adapt, and apply guidelines and procedures
• Ability to train employees, to include organizing, prioritizing, and scheduling work assignments
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues

Special Working Conditions


Driving Requirements


Essential Employee N/A
Primary Duties

1. Assist the Registrar in providing direction and leadership for the daily operations of undergraduate programs’ registration, including training staff on student information systems and processes.
2. Provide leadership for information technology support within the office by maintaining student modules in the Banner system (including but not limited to creating and maintaining curriculum) and other software applications. Collaborate with Information Technology Services (ITS) to ensure effective system performance in support of office operations and best practices.
3. Train office personnel in technology applications including proper data entry standards per established protocol.
4. Maintain an up-to-date comprehension of guiding policies and regulatory requirements (e.g. FERPA, academic policy, etc.) and ensure office practices foster compliance.
5. In partnership with the ITS department, support the needs of the office, campus at large, and other approved organizations by collaborating on the design and maintenance of a portfolio of reports that enables data-driven decision making and effective compliance for reporting.
6. Provide leadership for the production of the undergraduate programs’ schedule of classes and classroom assignments.
7. Create the undergraduate schedule of transmissions and submit enrollment transmissions to the National Student Loan Clearinghouse as required by the Department of Education.
8. Oversee steps and iterations required for undergraduate programs’ independent study, directed study, and practicum registration as well as beginning-of-term and semester set-up, including but not limited to system requirements (e.g. master term control; semester and parts-of-term; registration and enrollment codes; refund rules).
9. Counsel students, parents, faculty and other campus constituents on a variety of academic concerns.
10. Create and maintain written procedures for position tasks.
11. Maintain consistent and reliable attendance.

Secondary Duties

1. Serve on college-wide committees as appropriate.
2. Review and act on undergraduate student policy petitions for academic policy requirements in the absence of the Registrar.
3. Acts on behalf of the Registrar in his/her absence.
4. Attend professional conferences and development workshops as appropriate.
5. Other duties as assigned.

Supervises: # of Administrative 0
Supervises: # of Staff 0
Supervises: # of Student 0
Posting Date 03/14/2018
Open Until Filled Yes
Application Deadline

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Cover Letter/Letter of Interest
  2. Resume
  3. Personal Statement - Faith
Optional Documents