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Performing Arts Coordinator

Position Details

Classification Details

FLSA Status Non-Exempt

Position Information

Position Title Performing Arts Coordinator
Position Type Staff
Employee Group Staff
Time Status Part-Time
Time Category Part Time (1000-1559 hours)
Annual Hours 1300
# of Months 12
Hours Per Week 25 hours/week
Work Dates

July 1 – June 30

Campus Main Campus (Grantham)

Position Description

Position Summary

This part time staff position is responsible for planning, scheduling and coordinating all aspects of the performances and tours of the performing arts groups in the Departments of Music and Theatre.

Education Required

Bachelor’s Degree in arts and/or business or related field

Education Preferred
Experience Required

Experience performing with choir, band or theater groups

Experience Preferred

Experience with the performing arts and/or booking concerts and tour planning

Skills, Characteristics Required for Position

• Excellent written and verbal communication and relational skills.
• Must have excellent organizational and project management skills and ability to manage multiple projects and deadlines simultaneously.
• Ability to handle logistics of travel including bus, air, hotel, home stay, meals, etc.
• Must be a creative problem solver and exercise strong judgement under pressure.
• Must have computer proficiency in a breadth of applications including Microsoft Office, web design programs, and social media websites.

Special Working Conditions


Driving Requirements


Essential Employee N/A
Primary Duties

1. Plan and book tours for music, theatre, and dance performing groups as prioritized by the School of the Arts.
2. Coordinate with School of the Arts support staff to provide logistical support for touring groups including hotel accommodations, travel arrangements, and meals.
3. Contact and cultivate performing venues for traveling groups as identified by strategic planning within the School of the Arts and within other offices in the college.
4. Accurately convey needs for housing and travel with vendors.
5. Serve as the primary contact for travel companies if used for oversea tours.
6. Meet with the directors of the traveling performing groups to plan strategies and locations for upcoming tours.
7. Work with School of the Arts committees to plan and book two Cultural Series events for Parmer Hall each academic year.

8. Actively market School of the Arts events using social media.(Facebook, Twitter, campus e-mail, community calendars, and College websites.)
9. Meet with the directors of Admissions, Alumni Affairs, Development, and Church Relations to coordinate tour strategy with the needs of the college.
10. Coordinate with School of the Arts support staff to provide support for the Messiah Choral Arts Society.
11. Maintain and update the School of the Arts, Theatre and Dance, and Music webpages to keep calendars, news, and listening pages up to date.
12. Maintain consistent and reliable attendance.

Secondary Duties

1. Other duties as assigned

Supervises: # of Administrative 0
Supervises: # of Staff 0
Supervises: # of Student 0
Posting Date 03/19/2018
Open Until Filled Yes
Application Deadline

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Cover Letter/Letter of Interest
  2. Resume
  3. Personal Statement - Faith
Optional Documents