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Administrative Assistant for Disability Services

Position Details

Classification Details

FLSA Status Non-Exempt

Position Information

Position Title Administrative Assistant for Disability Services
Position Type Staff
Employee Group Staff
Time Status Part-Time
Time Category Part Time (1000-1559 hours)
Annual Hours 1100 hours
# of Months 10
Hours Per Week 25
Work Dates

August 1 – May 31 annually

Campus Main Campus (Grantham)

Position Description

Position Summary

This position provides administrative and project support to the Department of Disability Services. Responsibilities include fielding phone calls, calendar management, data entry, project & event coordination, maintaining websites and a high volume of general support responsibilities.

Education Required

High school diploma or equivalent.

Education Preferred
Experience Required

Minimum of 1-2 years of administrative support/secretarial experience.

Experience Preferred
Skills, Characteristics Required for Position

• Friendly demeanor
• Effective communication skills;
• Ability to communicate successfully across depts. and with various constituencies, including external contacts;
• Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities;
• Strong computer proficiency including the ability to work independently in MS Office Suite including Word, Excel and PowerPoint
• Ability to work with databases including the Banner system as well as understand basic web design;
• Ability to work independently;
• Ability to anticipate and proactively prepare
• Ability to effectively supervise additional support staff or work study students may be required.

Special Working Conditions


Driving Requirements


Essential Employee N/A
Primary Duties

1. Provide general administrative support to the department photocopying, filing, mail processing, and answering phones
2. Act as a receptionist for greeting students, parents, and other visitors.
3. Identify and respond to all department phone inquiries, categorize, answer questions, and follow-up appropriately.
4. Document and disseminate department meeting minutes and other departmental communications.
5. Management of email and contact groups.
6. Maintain calendard and coordinate scheduling for all departmental activities, events, and programs.
7. Monitor and input budgets, keep monthly records, and allocate Visa card transactions.
8. Maintain general office and printer supplies for departments, reporting any printer and copier issues.
9. Provide oversight to departmental newsletter mailings.
11. Coordinate the website management for the department.
12. Maintain and update appropriate departmental records, including curriculum sheets, advising reports, and department forms.
13. Provide pickup and delivery service to faculty services for departmental faculty.
14. Coordinate arrangements for special events and programs, such as open houses, department seminars, faculty retreats, and other special department events and programs.
15. Hire and supervise department work study student.
16. Provide support for faculty searches and new hires.
17. Maintain consistent and reliable attendance.

Secondary Duties

1. Attend training as provided.
2. Assist with school-wide events as assigned.
3. Prepare and proofread documents.
4. Make travel arrangements
5. Other duties as assigned.

Supervises: # of Administrative 0
Supervises: # of Staff 0
Supervises: # of Student 1-3
Posting Date 03/29/2018
Open Until Filled Yes
Application Deadline

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Cover Letter/Letter of Interest
  2. Resume
  3. Personal Statement - Faith
Optional Documents